The 8 Best AI To-Do List Tools to Stay Organized (Step By Step Guide)

Discover the perfect AI to-do list apps for your needs and kickstart your work organization.

Many folks find that using to-do list apps is a clever way to plan their day. These apps allow us to jot down tasks and decide which ones are most important, which ultimately helps us accomplish more.

But guess what? These to-do list tools can get even better with the help of AI!

Indeed, artificial intelligence has enhanced these apps, assisting with tasks like sorting your to-dos, setting reminders, or suggesting what to do next.

So, we’ve done the legwork for you and compiled a list of the top AI-powered to-do list tools to supercharge your productivity.

Let’s get started!

Why AI To-Do List Tools Are Better Than Traditional To-Do Lists

We understand that the team, just like all of us, has been using traditional to-do list tools for years.

They are simple and straightforward, and they do the job well. You add a task, check it off when it’s done—what’s not to like?

Statistics show that 89% of people who use any type of to-do list feel more in control of their day. We’ve experienced that too.

However, after giving AI-powered to-do list tools a shot, it felt like we went from riding a bicycle to driving a Bugatti. The best AI tools can prioritize your tasks, suggest optimal times to work on them, and even send you reminders based on your past behavior.

Some of us were initially doubtful, but the advantages quickly became clear.

So, should you completely ditch your old to-do list app? Not necessarily. Traditional to-do lists still excel at handling simple tasks and provide a level of control that some people prefer.

But if you’re aiming to elevate your productivity, it’s definitely worth giving AI-enhanced to-do list tools a shot.

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We discovered that these tools work really well when you have lots of different tasks with different importance levels and deadlines. They make it easier to concentrate on the important stuff, which saves you time and makes you less stressed.

In a nutshell, we’re not saying everyone needs AI to-do list tools, but they’ve been a big help for us. Based on the data and our own experience, it’s worth thinking about making the switch.

If you’re open to trying new technology and not too doubtful, take a look at the AI to-do list tools we’ve listed below.

The 8 Best AI To-Do List Tools

We’ve tested many to-do list apps, and after a lot of trying, reading reviews, and even more cups of coffee, we’ve finally picked out these outstanding AI-powered to-do list tools that you should definitely check out.

1. Taskade

For those of you tired of juggling between multiple apps, Taskade offers an all-in-one solution.

You can create lists, jot down notes, and chat with your team, all within the same app. Users particularly appreciate the slash commands, which bring up various AI suggestions.

Taskade proves helpful in many ways, from summarizing meeting notes to crafting project templates. It’s available for free, but there’s also a pro version with even more features.


  • Create attractive task lists, notes, and outlines.
  • Collaborate seamlessly with others.
  • Easily add team members to workspaces.
  • Real-time chat for working together.
  • Generate unlimited nested outlines.
  • Quickly edit projects with a single tap.
  • Organize and prioritize projects with tags.
  • Assign projects to multiple team members.
  • Smooth syncing across devices.
  • Sleek and minimalistic interface.
  • It’s elegantly simple and completely free to use.


  • Free: 1,000 AI credits/month
  • Starter: $4/month for up to 3 users
  • Plus: $8/month for 6 users

The Good and The Bad:

The Good and The Bad:
The Good and The Bad:

2. Todoist



Todoist is a widely used task management program that has helped millions become more productive. Adding an AI assistant can supercharge your to-do list efficiency by tenfold.

By creating task lists, making tasks easier to tackle, breaking down daunting tasks, and offering suggestions on how to accomplish them, Todoist, one of the world’s most popular task managers, can make achieving your goals more achievable.

If you struggle with remembering things or prioritizing tasks, an AI assistant could be a game-changer for you.


  • Never lose track of important tasks.
  • Set priority levels.
  • Delegate tasks.
  • See results.


  • Free: 5 active projects
  • Pro: $5/month billed monthly or $4/month billed yearly

The Good and The Bad:


3. Trevor AI

While searching for the best AI to-do list tools, we came across Trevor AI, which has garnered a lot of praise for its ability to remove the guesswork from scheduling tasks.


Trevor employs a technique called “time blocking” to slot your tasks into the optimal slots in your calendar. What’s even better is that Trevor learns from your work habits, so it becomes more effective over time.

Users describe it as having a smart personal assistant that helps you plan your day. Plus, it’s web-based, so you can use it on any device.


  • Access valuable data and insights for well-informed decisions.
  • Harness predictive analytics to anticipate trends.
  • Compare scenarios and evaluate decision impacts.
  • Efficient planning for the digital era.
  • Time Blocking and Deep Work insights in just 6 minutes.
  • Task Planning and Tracking.
  • Managing changes in task sequences and durations.
  • Analyzing task durations.
  • Keeping an eye on time progress and the remaining day.
  • Simplified time blocking.


Pro Plan: $3.99/month or $29.99/year.

Trevor AI

4. Sidenote AI

Here’s a Chrome extension that’s a breeze to install and use. Users say it’s like having a little helper whether you’re browsing or in a meeting.

Sidenote AI has the nifty ability to transform your notes into emails and can even set reminders. It plays nicely with other apps like Notion and Google Docs, making it a versatile choice for many.

And hey, did we mention that it’s backed by Y Combinator (YC)?


  • Converts meeting notes into actionable tasks.
  • Integrates smoothly with productivity tools like Notion and Google Docs.
  • Leverages AI for identifying tasks and scheduling.
  • Organizes meeting notes into structured summaries.
  • Automates the creation of emails and follow-ups.


  • Free: You can use it for free since it’s a Chrome extension.

Pros and Cons:

None of our team members have personally tried Sidenote AI, and we haven’t come across any substantial reviews about it on the web.

5. Notion AI

Notion is widely recognized as a superb note-taking app, but its AI functionality for to-dos has also earned it a lot of love. It scans through your notes and can effortlessly transform them into tasks. And here’s a nice bonus—it corrects your spelling as you go along.


Users describe it as having an extra pair of eyes that’s always ready to assist you in staying organized.


  • Content Generation
  • Brainstorming Ideas
  • Summarization
  • Spell and Grammar Check
  • Translation
  • To-do Lists


  • Free: No cost
  • Plus: $8 per user/month (billed annually) or $10/month (billed monthly)
  • Business: $15 per user/month (billed annually) or $18/month (billed monthly)
  • Enterprise: Demo or Trial available upon request

The Good and The Bad:


  1. Versatility: Notion is well-known for its flexibility in handling various tasks, from note-taking to task management.
  2. AI Assistance: Users appreciate the AI features that help with to-do lists. It can scan your notes and convert them into tasks, making organization more convenient.
  3. Spelling and Grammar Correction: Notion AI also corrects spelling and grammar mistakes as you work, ensuring your content is error-free.
  4. Collaborative: Notion allows for collaborative work, making it easy for teams to stay organized and work together efficiently.
  5. Content Generation: Notion AI can assist with content generation, which can be a huge time-saver for content creators.


  1. Learning Curve: Some users might find Notion’s interface and features a bit overwhelming, leading to a learning curve.
  2. Pricing: While there is a free plan available, some of the more advanced features come at a cost, which might not be suitable for all users.
  3. Complexity: Notion’s extensive customization options can make it complex for users who prefer simpler, straightforward tools.
  4. Offline Access: Offline access to Notion might not be as seamless as some other productivity tools.
  5. Mobile Experience: While Notion has mobile apps, some users find the mobile experience less intuitive compared to the desktop version.

6. TimeHero

Based on reviews, TimeHero is all about simplifying your schedule by automating it. You don’t need to figure out what to do and when; TimeHero takes care of that for you.


Users particularly appreciate how it considers your existing commitments to prevent double-booking.

What’s more, TimeHero offers a generous 7-day free trial, which users find ample time to determine if it’s the right fit for their needs.


  • Task and Project Management
  • Setting Deadlines
  • Integration of Notes, Comments, and Attachments
  • Time Tracking
  • Scheduling with Reminders and Notifications
  • AI-Powered Prioritization
  • Task Delegation and Progress Tracking
  • Integration with Tools like Google Calendar, Trello, Asana, and more
  • Customizable Workflows


  • Basic: $4.60 per user per month
  • Professional: $10 per user per month
  • Premium: $22 per user per month

TimeHero appears to be a robust tool for streamlining your schedule and staying organized efficiently.

The Good and The Bad

notion AI
notion AI


7. BeforeSunset AI

This tool examines your calendar and suggests what you can accomplish before the sun sets – quite literally!

According to reviews, the time-tracking feature is a game-changer, helping you become more aware of how you’re using your time effectively.


Moreover, it offers tags to help categorize your tasks, which users find really handy.


  • Calendar and To-Do List Planning
  • Review of Previous Day’s Achievements and Unfinished Tasks
  • Time Tracking for Each Task
  • Focus on One Task at a Time
  • Time Estimation for Task Planning
  • Progress Analytics for End-of-Day Review


  • Free: AI assistant (300 credits)
  • Pro: $12.99 per month or annually at $9.99 per month. AI assistant (Unlimited)

While specific pros and cons are not mentioned, this tool seems designed to help users make the most of their time by providing insights and planning assistance based on their schedules.

8. Taskheat

Ever had tasks that depend on other tasks, like needing bread to make a sandwich? Taskheat helps you visualize these task dependencies through flowcharts, giving you a clear big picture view.

The drawback is that it’s exclusive to Apple users, but those who use it absolutely love its user-friendly nature.


  • Create task flowcharts and link them
  • Manage complex task relationships
  • Tag tasks for easy navigation
  • Assign color-coded tags
  • Receive reminders for task due dates
  • Delegate tasks to others
  • Sync task lists across your devices


  • One-time: $14.99. Taskheat offers a 14-day free trial, giving you two weeks to see if it fits your workflow.

The Good and The Bad:




Which is The Best To-Do List AI Tool?

Determining the “best” tool varies from person to person since each tool offers unique features. What works well for one individual may not suit another. However, our personal favorites are Taskade and Todoist. We recommend giving them a try.

How Do These Tools Keep My Data Safe?

These tools typically employ robust encryption methods to ensure the security of your data. However, it’s always advisable to read the privacy policy of the specific tool you choose to be certain.

The End

We’ve explored numerous tools, each with its own set of features. Whether you’re organizing your day, your team’s tasks, or just trying to remember your shopping list, there’s likely a tool here that suits your needs.

We’ve received positive feedback about all these tools, so feel free to try one or two. And don’t forget to share your favorite in the comments section.

Let’s contribute to the AI community together.

Happy organizing! is a group of people who really like AI and know a lot about it. They want to help others learn about AI and use it for their own projects. They make really good prompts and tutorials that explain how to use AI in a way that's easy to understand. Their main aim is to make AI available to everyone and encourage people to use it responsibly. They think that by giving out helpful prompts and tutorials, they can help people get the most out of AI and come up with new ideas in different fields.

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